Bookings Department

/Bookings Department
Bookings Department 2017-04-11T12:52:40+00:00

Jenna Knox

Bookings Coordinator
519.846.5455 ext. 247

Welcome! If you’re organizing a meeting, workshop, party or event, please consider Grand River Raceway. We’re a little different. Our versatile facility, unique amenities and gorgeous location provide a perfect backdrop for your event.

We’ll work with you every step of the way to make it a success. Our patience and expertise will not only ensure your success, but make the planning process as easy and efficient as possible.

We’ve hosted thousands of bookings — gatherings of all shapes and sizes for hundreds of different occasions and industries.

Let’s plan your next meeting or event together.

Carolyn Marsh

Bookings Coordinator
519.846.5455 ext. 288

Our Unique Portfolio Highlights

We service all types of typical Meetings & Events requests, but our specialty is providing creative solutions for unique needs.

Need a conference space and 450 bagged lunches? We can do that. Need an engaging team-building exercise and dinner? Yep, we do that. Need a weekend workshop space, a 15ft. hole for a demo rescue, plus all breakfasts, lunches and snacks? We can do that too.

Grand River Raceway boasts a 53-acre site with great outdoor spaces, event tent, racetrack, paddock (barn) building, tiered restaurant, traditional event spaces, and other unique amenities.

All of these great spaces and amenities are at your fingertips! So, bring us your unique needs and we’ll work together to make your great event take shape.

The CEVA veterinary health company contacted Grand River Raceway inquiring about a unique group exercise that would act as both a teambuilding experience and a training session about the new product they were launching.

Our Bookings Coordinators reached out to our friends at the Hands On Horses Program, and were able to offer CEVA an incredible experience. Custom events like this one are what we do best.

Grand River Raceway hosted a two-day Large Animal Emergency Rescue Awareness training program organized by Equine Guelph. We dug a 15-foot-deep pit on the property so participants could practice different ways of removing a horse mannequin that had “fallen” into the pit.

The class was at capacity, with 90 people taking part, most of them firefighters, police officers, veterinarians and horse owners.

We also provided use of our tractors and other machinery, indoor demo space in the Paddock (Barn Building), plus catering service and meeting space in the Lighthouse Restaurant.

We worked with the Career Education Council to host a Careers in Agriculture Conference for more than 450 local high school students. Grand River Raceway’s Meetings & Events Services coordinated the use and setup of three unique rental spaces with AV, pre-event video editing and catering… in this case 450 bagged lunches!

Grand River Raceway hosts the Annual Business Showcase presented by the Centre Wellington Chamber of Commerce. Nearly 50 local businesses set up tabletop booths for free public viewing, followed by a guest speaker presentation and dinner.

In the past, we’ve hosted this event in the Lighthouse Restaurant; this past year (due to renovations), the event was held in the 2nd Floor lobby, Captain’s Quarters Dining Room, and Wellington Room/Board Room.

Grand Taste is Centre Wellington Rotary Club’s main event to fundraise for Grove’s Memorial Hospital.  It features over 17 local restaurants and cafés in our upstairs lobby and meeting rooms which offer a bright and open atmosphere.  This community event boasts taste testing, live music and the opportunity to meet the faces behind the grand tastes.  Here at Grand River Raceway we are always excited to support community events that bring people together.

Mother and daughter team  photo provided by Mike Robinson of the Wellington Advertiser

Mounted Games Across Canada is a local club that uses our infield space once a month during the summer months for their gaming.  Horses, ponies and riders all come together for a day of great sportsmanship, learning and fun. With our large, versatile space we can offer a variety of different options for horse shows, clinics, and club meets as well as other animal friendly events.

Pizza Perfect is a one-day program designed specifically for Grade 3 students. The event is themed after pizza, which typically represents all four food groups identified by Canada’s Food Guide to Healthy Eating. The ag-awareness program involves a comprehensive study of agriculture, nutrition, food processing, economics, mathematics, science, arts and language, and agricultural careers. Followed by a pizza lunch, of course.

More than 9,000 local students have benefited from this program since its inception at our facility in 2006.

Since 2005, Grand River Raceway has hosted monthly bingos operated by the Rotary Club of Fergus-Elora.

This event includes use of the Captain’s Quarters multi-level restaurant (with TVs at each of the 50 tables) which seats 200, the upper lobby, and the Wellington Room.

Video and audio of the bingo calls are piped through the interval A/V system to all TV sets and speakers throughout the areas.

If you’re the organizer/presenter of vendor shows, Grand River Raceway is a smart venue with superior value. Make our traffic and site amenities work for you!

Our venue attracts an average of 1,800 guests a day for slots gaming, dining and horse racing. This organic traffic equals instant potential shoppers for your vendors’ wares.

We have plenty of free parking and washrooms and free wifi throughout our facilities.

We’ll bolster awareness of your event within our large social media circle at no additional charge. And, you can advertise the event in advance on a roadside mobile sign on our property; we’ll handle the sign permits and ordering.